Wayne State University

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Office of the RegistrarOffice of the Registrar

WSU Academic Class Scheduling Information

Academic Class Scheduling Information

With such a large campus and so many courses being offered (over 6,000 a term!), we must use some guidelines in order ensure maximum use of our general assignment classrooms and provide a fair distribution across campus departments. We have highlighted the most important guidelines below.


Policy on Course Schedule Types, Credit Hours and Delivery Modes


The Class Roll
We do not build all 6,000 classes from scratch each term. Three times a year we roll class offering information forward from the previous like term (example Fall 2013 rolls to Fall 2014). We do not roll instructors or class notes. Those have to be re-built/entered by the academic departments each term.


Wayne Internet Scheduling System (WISE)
After the class roll the departments have a considerable amount of time to update their future offerings. All changes are required to be submitted by a posted deadline (listed below).  Additions, cancellations and changes are made by departments in the Wayne Internet Scheduling System (WISE). The deadline is usually a week before the schedule goes live for students to view.  Each department has a scheduling coordinator who is the point person for the work done in WISE.


Important Dates and Deadlines:

Deadlines Sp/Su
2017

Fall 2017

Winter 2018 Sp/Su 2018 Fall 2018

Schedule available to Scheduling Coordinators in WISE

 6/13/16

10/3/16

 3/20/17

10/2/17 10/16/17
Make sure your classes are following matrix 10/14/16 11/18/16 N/A N/A N/A

   Final changes due in WISE

1/13/17

2/13/17

9/29/17

1/12/18 2/16/18

Schedule of classes goes live for students

 1/23/17

 2/27/17

 10/9/17 

1/22/18 2/26/18

Registration begins

2/6/17

3/27/17

10/30/17

2/5/18 3/26/18

Instructor changes finalized in WISE

7/5/17

9/13/17

 1/22/18

7/3/18 9/12/18

Once registration begins, the only available changes that can be made through WISE are changes to Instructors, Permission Required, Comments and the Notes fields.


Time Blocks
It is the departments responsibility to not only ensure that their classes are falling into approved time blocks but also that they are meeting enough time each term. There are certain meeting time requirements and time blocks that departments need to follow when offering classes in general purpose classrooms. 

Class Schedule Matrix Information


Assigning Instructors
It is critically important that you assign instructors to the schedule as soon as possible. Starting a month before the term begins missing instructor reports are sent out by our department to the Scheduling Coordinators, Department Chairs and Associate Deans.  The reports are escalated up the chain as the semester approaches. If any instructors are not assigned by the first day of school we will start making phone calls.


New or Returning Instructors
Have you seen this error in WISE?: 

INSTRUCTOR API ERROR: Instructor Information not updated - *BannerID* Code:20100 Description: ORA-20100: ::Cannot add assignment; Faculty is not active for this term....

This error means that the professor is new or has not taught a class in the past few terms. In order to add them to WISE you just have to send an email to scheduling@wayne.edu requesting that we add instructor privileges. It is a very quick process but to help us I just ask that you submit either an Access ID or Banner number with the request. 


Late Scheduling Changes
If any of the key course data (days, times, dates, campus, schedule mode, etc.) needs to be changed after enrollment exists you will have to cancel the course offering and create a new course with updated information. All students will have to re-register so please email students before the cancellation is initiated to let them know why the class was cancelled and what they will need to do next.


Coding of Online, Hybrid or Traditionally taught classes
In accordance with the Universities Policy on Course Schedule Types, Credit Hours and Delivery Modes we keep track of the Delivery Method of a course in the Instructional Method Field within Banner. You have three options:

Traditional (TR) - Courses where instructors interact with students in the same physical space for 100% of the instructional time. Many WSU courses utilize online learning management systems such as Blackboard; therefore, traditional courses might also include some online elements such as viewing documents participating in discussions, and submitting assignments.

Hybrid (HYB) – Courses where instructors interact with students in the same physical space less than 100% of the instructional time with the remainder of the instructional time provided through distance education.

Online (WEB) – Courses where instructors interact with students 100% through one or more forms of distance delivery. No portion of an online course will require student-instructor interaction in the same physical space.